Call for Sessions

Call for Sessions is closed. Submissions are no longer possible. Sorry.
finished 236 days ago

Workplace Ninja Summit 2023

event starts

27 Sep 2023

event ends

29 Sep 2023


Trafo Baden Baden, Switzerland


The Workplace Ninja Summit consists of 100+ sessions where attendees have a unique opportunity to expand their skills.

The content is built around managing the modern/classic workplace within small businesses and large enterprises and covers the following topics:

  • Microsoft Configuration Manager
  • Microsoft 365, including Microsoft Intune, Azure Active Directory, Identity
  • Microsoft 365 Defender, including Microsoft Defender for Endpoint, Microsoft Defender for Office 365, Microsoft Defender for Identity, Azure Sentinel and other solutions 
  • Management and automation with PowerShell
  • Virtual Desktop (AVD, Windows 365)
  • Workplace Security, including Azure Sentinel
  • Windows 10/11
finished 375 days ago
Call for Sessions
Call opens at 8:00 AM

01 Mar 2023

Call closes at 5:00 PM

13 May 2023

Call closes in W. Europe Daylight Time (UTC+02:00) timezone.
Closing time in your timezone () is .

Please read the instructions below to avoid disappointment

The Workplace Ninja Summit is one of the biggest in-person workplace related community driven IT conference in Europe. This year, Baden in Switzerland will be the place where a maximum of 500 Workplace Ninjas will come together to learn from you as a speaker and share their experience with their peers. All presentations are held in a friendly, inclusive, cooperative atmosphere and on an equal level with the audience.

Unique Sessions

One of our aims for this conference is not only to give you and our attendees a unique experience, but also to create an inclusive learning experience where knowlegde is being expanded.

If your session is exactly the same as in a different event, then we are not able to increase the knowledge sharing, only duplicate it. Please make sure your session submissions for the Workplace Ninja Summit are unique and up to date.

Of course, we understand that you still want to practice your sessions at User Groups and that you may also submit similar sessions to other large conferences. Try to tweak the sessions in such way that it is not a repeat.

The sessions are not recorded!

Session Length

Sessions will be 60 minutes in length. Make sure to leave some time for questions and answers during or after the session.

(Also this year we will have a separate Ninja Zone at the venue were you can meet the attendees and answer questions).

Session Language

The primary conference language is English, all of the sessions will be in English.

Session Types

We are accepting sessions in the following "types";

  • “Breakout session” (60 min incl. 5-10 min Q&A):
    This year we will have five different breakout rooms. Make sure to submit a (deep) technical session with lot's of (live) demo's. Our attendees love to learn from your succes or failure stories and also stories about the best practices that are based on real life experience.

  • “Lightning Talk” (20 min):
    This year we will have a Community Stage where you can pitch your community solution, show your awesome demo's  and make the attendees enthusiastic. But also if you have never spoken on an IT conference before, this is the place to try it out!

  • "Keynote" (60 min)
    If you are able to provide a visionary Workplace related keynote, make sure to submit it. Surprice the us and the attendees! :)

Session Topics

While this Summit is concentrated to Workplace Management, we ask for the following topics:

  • Microsoft Configuration Manager
  • Microsoft 365, including Microsoft Intune, Azure Active Directory, Identity
  • Microsoft 365 Defender, including Microsoft Defender for Endpoint, Microsoft Defender for Office 365, Microsoft Defender for Identity, Microsoft Sentinel and other solutions
  • Management and automation with PowerShell
  • Virtual Desktop (AVD, Windows 365)
  • Windows 11
  • Workplace Security, including Microsoft Sentinel

We are looking forward to see what kind of sessions you will submit. With the number of technologies that our topics interacts with, the choice is endless.

What your session submission should include

Describe the goals of your session, what makes your session unique for the attendee and why the attendee must attend your session. 

Define the level of the session, is the content of your session Intermediate, Advanced or Expert. Please make sure to correctly define the session level, the attendees are really using the level as a reference to see if they want to attend your session or not.

Provide at least three key takeaways that help us to rate your session, but also help the attendee to decide to join your session!

Workplace Ninja Podcast

Again this year we will have a live Workplace Ninja Podcast scheduled, we are always looking for nice subjects to cover during the podcasts. If you have a subject, or you want to join the podcast, please let us know via this call for sessions form.

How we select speakers

We have again established a community advisory board that will review and discuss your submissions. There is no first come first serve. A minimum of 2 sessions should be submitted with a maximum of  5.

We may approach you to combine forces with another speaker if the submitted subjects are alike. If you have questions, please reach out to

Speaker confirmation

The call for sessions will be closing on Saturday the 13th of May 2023.

We will inform all speakers chosen and otherwise by May 31st, which will begin our promotion efforts for the event.

What we expect from you as a speaker

As a speaker at Workplace Ninja Summit 2023, you are the heart and soul of this conference. That is why we ask you to be present during the summit to peer with the attendees and wear your speaker shirt. We have no separate speaker room; we have a Ninja Zone where you can meet the attendees. Be social :)

We are looking for speakers who enjoy attending this conference, and who love to dive into the event, share knowledge and be part of it. 

We ask that you help us to promote the event using the hashtag #WPNinjaS tweets after being selected and during the event. Blog posts, LinkedIn posts by you well all have a great impact on on the amount of attendees and the success of the summit. If you let us know, we will also help to promote them.

Each speaker agrees to;

  • use the presentation templates we provide
  • upload the presentation to Sched and other materials for the audience to GitHub
  • attend the speaker reception
  • be available for the attendees during the summit
  • wear the speaker shirt at all times
  • join us during the whole summit (26/09 until 29/09)
  • to meet the deadlines as described below

You also agree to the following deadlines:

  • 7 days after acceptance; complete your speaker profile (bio & picture).
  • 1 September 2023; First PPT draft due. Email to
  • 15 September 2023; Second draft of PPT due. Email to
  • 20 September 2023; Final presentation due (speaker to post on for the attendees to review/download)

We can ask you for a online test session to take some actions, about the topic in your session and give you some tips and tricks for your presentation skills.

Speaker costs will be reimbursed after the event, you have to send your receipt. In case of no show costs will not be reimbursed.


expenses covered


expenses covered

event fee

free for speakers

This is an in-person event in Baden, Switzerland. A maximum of 3 nights hotel will be covered. European flights will be covered with a maximum of 600.-CHF / overseas flights are covered with a maximum of 1200.-CHF. (only economy tickets will be reimbursed)