Sari Soinoja
Leading modern work specialist & Microsoft MVP
Helsinki, Finland
Actions
Sari is a passionate and experienced Leading Specialist at The Finnish Innovation Fund Sitra. Drawing on her extensive experience from a wide range of customer projects—ranging from modern ways of working to change management and digital transformation—she brings a valuable perspective on the real-world challenges organizations face. Her background in product development adds depth to her understanding of how Microsoft 365 tools can be used effectively to solve these challenges.
As a Microsoft MVP for SharePoint, Sari focuses on topics such as SharePoint, document management, metadata, M365 Copilot, and the smart, strategic use of Microsoft 365. She’s especially skilled at helping others understand how to fully leverage these tools to support modern, efficient work practices.
Over the past ten years, Sari has actively shared her knowledge through public events, trainings, and webinars, making her a well-respected voice in the Microsoft 365 community. Whether speaking about AI in M365 or navigating the complexities of information management, Sari is known for making complex topics both accessible and engaging.
Links
Badges
Area of Expertise
Topics
SharePoint is a full-blooded document management system—now smarter than ever with AI!
Many organizations still struggle with outdated perceptions of SharePoint, seeing it as difficult, limited, or stuck in the past. Meanwhile, their document management needs are growing more complex, and AI is reshaping the way we work with information. The result? Missed opportunities to modernize and streamline knowledge management.
Despite persistent myths, SharePoint has long been a powerful platform for document management—and today, it's evolving faster than ever thanks to innovations in AI. In this updated session, I’ll show you why SharePoint is not only still a valid document management system, but why it's becoming one of the smartest ones out there.
With over ten years of hands-on experience in building real-world knowledge management solutions with SharePoint, I’ll walk you through & demo the key features - both familiar and new - that make it a strong foundation for managing information with AI features.
We'll explore
• Metadata & AI: smarter tagging and classification
• M365 Copilot & agents: how AI supports document tasks and governance
• Secure external sharing & M365 Copilot access to your files
• Search that understands intent.
If you're ready to challenge outdated perceptions and see what modern document management in SharePoint really looks like, this session is for you.
From experience to insight: capturing tacit knowledge with AI in M365
As organisations embrace more and more the use of AI, roles shift and routines evolve. The value of what people know becomes more important than ever. When tasks become automated and responsibilities change, the knowledge people carry - their experience, insights, and know-how - can become their most meaningful contribution.
This session is about turning that tacit knowledge into something visible, usable, and lasting. Whether it’s written down or spoken aloud, capturing what people know helps others and frees up time for deeper, more meaningful work. Sounds difficult? With SharePoint and Microsoft 365’s AI capabilities, it doesn't have to.
In this session, I’ll show you in practice:
- How to use Copilot to turn any text into SharePoint pages
- What kind of content AI actually understands—and how to write or speak for it
- How to encourage knowledge sharing without adding extra work
- Ways to structure information so it’s usable by both humans and AI
- How to build a culture of documenting the “unwritten”.
If your organisation is full of smart people but light on written knowledge, this session will help you bridge the gap with tools you already have.
How to deal with 2.8 million files?
Imagine you have less than 200 people in your organisation but 2.8 million files in SharePoint accumulated over the past 24 years. There are duplicates, various versions of the same file, outdated information and way too many files shared organisation-wide. And now you have taken M365 Copilot into use. How are you going to deal with it all?
This year, SharePoint turned 24, and during those years, it has achieved a lot:
- It is one of the most widely spread document management systems in the world.
- A document management system that most users don't even realise they are using (thanks to Teams).
- Trusted storage where space never runs out in the cloud, and users never delete anything: over 1.6 billion new files are created every month in SharePoint.
For a long time, most of those people had no idea about all those files, but now Copilot has made it all very visible to users and IT departments around the globe. And it's terrible. The quality of data is just… terrible. So what to do?
In this session, we will go through a real-life case about a starting point of 2.8 million files in an M365 tenant for less than 200 people, and what actions were taken & which tools were used to reduce the number of files and protect the remaining ones. You will learn how Microsoft Purview and SharePoint Advanced Management (SAM) can help in this daunting task and where it's just a matter of manual work and educating the users. And what in the name of Copilot can you do to prevent this from ever happening again?!
Agent governance: How to tame your agents?
As organisations deploy growing numbers of AI agents, ranging from productivity copilots to more autonomous systems, the opportunities expand rapidly. At the same time, this scale introduces real challenges, including overlapping agents, unclear ownership, inconsistent quality, and increased compliance and security risk. When anyone can create a new agent, visibility and control can quickly erode. The key question becomes who is accountable for agent oversight in your organisation.
This session presents a practical approach to sustainable agent adoption, grounded in lessons learned from multiple real world customer scenarios. By establishing clear governance practices, organisations can enable innovation while maintaining security, compliance, and trust. Using Agent 365 and Copilot Studio, you will learn how to define ownership, set consistent standards, and maintain central visibility across your agent environment. Effective governance is not a constraint on progress. It is the foundation that allows organisations to scale AI safely and responsibly.
Key Takeaways
- Why large scale AI agent adoption requires clear rules, roles, and accountability, not just technology.
- How governance frameworks empower creators while protecting sensitive data and meeting compliance requirements.
- How lifecycle management and visibility reduce the risk of duplicate, unmanaged, or non compliant agents.
- A practical governance model that enables rapid innovation without sacrificing control or oversight.
Harnessing M365 and AI for productivity, wellbeing, and digital debt reduction
According to the Work Trend Index studies, 64% of people struggle with the overwhelming inflow of data, emails, meetings, and notifications, leaving them with limited time and energy to do their jobs. The lack of innovation and breakthrough ideas is a growing concern for leaders in today's fast-paced digital landscape. How can the digital tools in M365 help us to reduce the digital debt, the inflow of data, emails, meetings, and notifications? Is AI going to save us all or do we still need to do something ourselves?
In this session, we will go through the digital tools in M365 that can help you with managing your workload, improving productivity, and reducing digital debt. We will explore the features and functionalities through demos and real life examples in Teams, Viva Insights, Outlook and To Do, and take a look on how Microsoft Copilot can automate repetitive tasks, provide intelligent suggestions, and streamline workflows, ultimately freeing up valuable time and mental energy.
From this session, you will gain insights, practical tips, and real-life examples how to navigate the information overflow challenges as a knowledge worker, optimize your productivity, and foster a healthier and more innovative digital work environment.
Cloud Tech Tallinn 2026 Sessionize Event
ESPC25 Sessionize Event
Cloud Technology Townhall Tallinn 2025 Sessionize Event
ESPC24 Sessionize Event
Teams Nation 2024 Sessionize Event
Cloud Technology Townhall Tallinn 2024 Sessionize Event
Scottish Summit 2023 Sessionize Event
Cloud Technology Townhall Tallinn 2023 Sessionize Event
Sari Soinoja
Leading modern work specialist & Microsoft MVP
Helsinki, Finland
Links
Actions
Please note that Sessionize is not responsible for the accuracy or validity of the data provided by speakers. If you suspect this profile to be fake or spam, please let us know.
Jump to top