Katja Jokisalo

Katja Jokisalo

Microsoft MVP & MCT | Lead Architect, Modern Work | Partner at Sulava

Katja is an enthusiastic technical consultant, speaker, and trainer who helps organizations create a better working life and improve their business with Office 365. She's Microsoft MVP (Office Apps and Services) and Certified Trainer.

She started her career with SharePoint 12 years ago, and since 2012 has been bringing companies to the cloud with various Office 365 based projects - collaboration hubs, intranet or extranet sites, workspaces, enterprise social networks, document management systems and enterprise search solutions.

Katja enjoys finding ways to make things run smoother - her main goal is to make the life of an information worker more productive and fun and thus help the employees to focus on their work. She has a great technical knowledge of Teams, SharePoint and related Microsoft-based platforms and solutions. In the evenings you're most likely to find her hanging on the wall (aka bouldering) or having her nose buried in a book.

Current sessions

WORKSHOP: Design your digital workplace on Office 365

Office 365 has been around for years already, and the vast majority of the European companies have already moved to cloud-based applications on information work. We already know the basic roles of different apps, and there’s abundance on “when to use what” infographics available.

However, in many cases, the real digital transformation does not happen with the change of the tools. Sometimes the situation turns even worse than it used to be – instead of just 1000 unread items on our inbox, we now have those same items scattered in multiple Teams teams, private chats, Yammer conversations – an yes, on email as well.

In this workshop, you will learn how to plan and implement your digital workplace in Office 365 so that your organization gets the best of it. We will cover typical pain points in governance and guidance, and walk through the most important settings. With practical how-to tips, you will learn how to create a cloud-based environment where every tool has a clear purpose and information can be shared and found in ease.

Workshop contents in a nutshell:
• Overview of Office 365 apps and services
• What really changes when we move from classic to modern workplace?
• What is Playbook – purpose and scope
• Planning and implementing information architecture on Office 365 environment
• Ways of working - when to use what, and how to define the roles and processes in these modern workplace key areas:
o Communication
o Collaboration and file sharing
o Meetings
o Task & project management


WORKSHOP: Build your intranet on modern SharePoint

Do you plan to build a new cloud-based intranet using modern SharePoint communication sites? This workshop is all you need to get started!

We’ll mix planning guidance and best practices with actual demos and useful tips to give you both: an overview of intranet planning and implementing process, and also concrete how-to steps and script examples. This workshop is a must for anyone participating in modern Intranet projects.

Contents in a nutshell:
- introduction - what is modern SharePoint and modern intranet
- planning information architecture
- navigation and search
- structures and settings of SharePoint sites
- content creation on communication sites
- web parts and content roll-ups
- intranet main page and other landing pages
- files and document management on the intranet
- look and feel
- user roles and permissions
- intranet as a part of your digital workplace on Office 365
- migrating content from classic SharePoint sites


It depends! ...on what? Food for thought on your communication & collaboration playbook

"We have some material about agile methods in our R&D Teams team. Those files could be useful for our internal IT team as well. How should I share the materials with them?"

"There's a need for a quick decision about an optional feature in our project. As a project manager, I should involve the steering group in the discussion and decision making. What is the best method or channel to initiate this conversation?"

"I just found out that the bakery in our office building offers a 30 percent discount for employees. How do I inform my colleagues about this?"

Do you know the right answers? Actually, are there any correct answers? It depends, says the consultant - but exactly how and why it depends? Come and join this fun and interactive talk about what really affects decisions we are forced to make in our everyday communication and collaboration - and learn how to take these into account when planning and onboarding the information worker's playbook for your organization.


Intranet in an hour

Do you plan to build a new cloud-based intranet using modern SharePoint communication sites? This fast-paced session is all you need to get started! We’ll mix a bit of planning guidance and best practices with actual demos and useful tips to give you both: an overview of intranet planning and implementing process, and also concrete how-to steps and script examples.

Session contents in a nutshell:
- introduction - what is modern SharePoint and modern intranet
- getting a speedy start with Lookbook and Provisioning Service
- planning and implementing information architecture, hubs and sites, and navigation
- look and feel - creating and applying a theme for your intranet
- configuring intranet main page, section landing pages and SharePoint Home
- content creation: page templates, modern web parts, files and links on the pages
- using PowerShell to create sites and apply settings


Intranet Information Architecture 101

Building your own modern intranet site has never been this easy – in the simplest case you can just visit lookbook.microsoft.com, pick your favorite template and copy it to your tenant.

Despite the fact that there’s no more need to plan and implement your own technical solution or platform for your intranet from the scratch, there’s still one critical aspect that can’t be copy-pasted or implemented as is. In order to build a great intranet, you really need to plan and implement a proper intranet information architecture that is unique to your organization.

In this session we will dive deep into the intranet information architecture. You will learn how to plan and implement an intranet where users can find the information they need in order to thrive at their work.

Session contents in a nutshell:
• Understanding the basics – what is information architecture
• Defining purpose, roles and contents of the intranet
• Planning the physical infrastructure (hubs and sites)
• Organizing contents in topic sites, navigation and metadata
• Creating awesome and accessible pieces of information using content pages
• Improving discoverability with landing pages and additional paths
• Ways to take care of content findability
• Implementing processes to keep the content up to date


Design your digital workplace on Office 365

Office 365 has been around for years already, and the vast majority of the European companies have already moved to cloud-based applications on information work. We already know the basic roles of different apps, and there’s no abundance on “when to use what” infographics available.

However, in many cases, the real digital transformation does not happen with the change of the tools. Sometimes the situation turns even worse than it used to be – instead of just 1000 unread items on our inbox, we now have those same items scattered in multiple Teams teams, private chats, Yammer conversations – an yes, on email as well. File sharing with access links is incredibly easy, but finding the files shared with me afterward and using them in the right context with the right people is a real challenge.

In this eye-opening session, we will dive deep into the most common pain points on communication and collaboration with Office 365 and discuss the ways to solve them. You’ll get a bunch of proven real-life examples of how to improve the information architecture on your Office 365 environments, and learn how to make sure everyone in your organization shares the common ways of working with these tools.


Modernize your SharePoint - how to move from classic sites to modern sites?

Is your organization still using classic SharePoint sites? In this session, you'll learn how to modernize your existing sites as smoothly as possible.

We'll start with a glance at the differences between classic and modern infrastructure and features. We'll find out what's the difference and how to deal with it in six main areas: structure, pages and web parts, branding, customization, list and libraries, and group connection.

Then we'll walk through best practices for actually planning and implementing your modern, Office 365 connected sites. You'll learn how to take advantage of PnP modernization tools: SharePoint Modernization scanner to prepare your sites for being modernized and Page Transformation Engine, which converts existing classic pages to modern ones. We'll discuss differences between cross-site and in-place modernization, and you will also learn how to use PowerShell scripts to groupify, teamify and hubify your old sites.


Wow, what a view!

Designing beautiful and informative data views has never been this easy! SharePoint lists and libraries are flexible and efficient means to store, analyze and report your files and data. With new column and view formatting capabilities, you can customize the look and feel of your list.

In this session, you'll get a bunch of creative ideas to help your users to understand and use list data. We will demonstrate for example
* conditional formatting - visualize and highlight the most important data
* turning you SharePoint list into a beautiful news bulletin or person directory
* adding actions to make it easier to interact with data

You'll also learn how to implement custom formatting and where to find the best resources to reuse and develop solutions based on your needs.


Top 10 tips for Modern Intranet

Modern SharePoint is beautiful, mobile-friendly and fun to use. Moreover, it's an increasingly effective platform to tell your story, digitalize business processes and help employees to share and find information. But what features really make modern intranets surmount their predecessors? Come and see the top 10 ultimate ways to boost your modern intranet in this demo-packed session!

You'll learn for example how to
- target, suggest and visually highlight the most relevant content,
- efficiently deliver intranet news in multiple channels (Teams, Yammer, and email),
- visualize data with Quick Charts and List Formatting and
- create forms and surveys directly on the page


Content findability and discoverability on Modern Intranets

The modern intranet has a flat and flexible structure, multiple supported usage scenarios, and a broad spectrum of content editors with different skills and mindsets. It's more and more important to leverage proper information architecture in order to keep your intranet valuable and efficient to use. Luckily there are plenty of technical improvements offering help as well.

In this session, we'll walk through (with theory and examples)
* basics of planning and implementing good information architecture
* structure and navigation on modern SharePoint intranet, hub sites, mega menus
* metadata and audience targeting
* what affects findability and how to improve it
* ways to make it easier to discover new and important content
* how to keep content up-to-date and structured

Come and learn how to improve content findability and discoverability on your Intranet!


Teams & Intranet - Better Together?

Teams is the hub for work. Does it mean we can ditch the Intranet already? Come and learn from real use-cases how to design your information sharing environment to best match the needs of your organization!

From this session, you will get a clear understanding of the roles and differences between Teams and SharePoint, intranet and workspaces, and you'll find out how to choose the best combination.

You'll also learn how to build a Teams-based intranet, connect your intranet to Teams, and provide publish information in the context of the work to provide the best support for the users.

Session contents in a nutshell:
* the real difference between intranet and workspaces
* how to plan and implement intranet in Teams
* how to bring the intranet into Teams (Intranet App, tabs and connectors, news flows with Power Automate)
* information flows: working on Teams, publishing in the intranet
* tips for improving content findability


Past and future events

Modern Workplace Conference Paris 2019

8 Dec 2019 - 10 Dec 2019
Paris, Île-de-France, France

European SharePoint, Office 365 & Azure Conference

2 Dec 2019 - 5 Dec 2019
Prague, Hlavní město Praha, Czechia

SPS Lisbon 2019

23 Nov 2019
Lisbon, Portugal

Thrive Conference

12 Nov 2019 - 13 Nov 2019
Postojna, Slovenia

SharePoint Saturday Belgium 2019

18 Oct 2019
Brussels, Brussels Capital, Belgium

SharePoint Saturday Helsinki 2019

27 Sep 2019
Helsinki, Uusimaa, Finland

SPS Central Europe

30 Aug 2019
Zürich, Zurich, Switzerland

aOS Moscow - 2019-07-09

8 Jul 2019
Moscow, Russia

SharePoint Saturday Netherlands 2019

28 Jun 2019
Vianen, Utrecht, Netherlands

European Collaboration Summit

28 May 2019 - 29 May 2019
Wiesbaden, Hesse, Germany

SharePoint Saturday Doha

27 Apr 2019
Doha, Baladīyat ad Dawḩah, Qatar

Microsoft Techdays 2019

27 Feb 2019 - 28 Feb 2019
Helsinki, Uusimaa, Finland

SharePoint Saturday Bremen/North Germany 2019

1 Feb 2019
Bremen, Germany

Public speaking 2017-2019

List and materials / recordings of all my public speaking sessions
1 Jan 2017 - 31 Jan 2019
Helsinki, Uusimaa, Finland