Looking to speak at an event? Submitting your session through Sessionize is straightforward and completely free. This guide will walk you through everything you need to know.
Here's what you'll learn:
- How to submit your session to an event
- What happens after you submit
- How to track your submission status
- What you can do on your event dashboard
The whole process starts when you visit an event's Call for Speakers (also called Call for Papers) page. You'll usually find the link on the event's official website or social media channels. You can also discover events accepting submissions through Sessionize's Discover events feature or by searching the web. Once you're on the page, it's just a matter of filling out a form and hitting submit. Let's walk through it step by step.
Visit the Call of Speakers/Call of Papers page
When you visit an event's Call for Speakers page, you'll see all the key information about the event and what they're looking for.
What to check before submitting:
- Event dates and location - Make sure you're available and can travel to the event
- Call for Speakers deadline - You'll see when the call opens and closes. The page will show how much time is left to submit a session
- What they're looking for - Read the event description to understand what topics and session types they want
- Speaker benefits - Many events cover travel, accommodation, or event fees for speakers
Once you've reviewed everything and you're ready to submit, click the Submit a session button.
Log in or register
After clicking Submit a session, you'll need to log in to Sessionize. If you don't have a Sessionize account, you can create one right here. When choosing how to log in, you have several options:
- Social login (fastest) - Use your Facebook, Google, Microsoft, Office 365, or X/Twitter account
- Classic login - Use an email address and password
If this is your first time using Sessionize and you want to use the classic login option, click Classic Login and then Create new classic account at the bottom of the login dialog. You'll need to fill in your email address, first and last name, password and a simple captcha, to confirm you're human. After creating your account, you'll need to confirm your email address. Check your inbox for a confirmation code and enter it on the activation page.
Once you're logged in, you can submit sessions to any Sessionize-powered event using the same account.
Fill out your session and speaker information
The submission form has two main parts: your session details and your speaker information. All fields marked with a red asterisk (*) are mandatory. The form will guide you through what's required.
Session details
This is where you describe your session. You'll fill in basic information like your session title and description, choose the session format and level, and select which track it belongs to (if the event has multiple tracks).
Speaker information
Here you'll fill in your details - name, tagline, email, biography, and photo. Make sure your email is one you check regularly, as organizers will use it to contact you about your submission.
If you're presenting with someone else, you can add their email addresses in the Co-speakers field. They'll receive an invitation to join your session.
Your progress saves automatically, so you can come back and finish later if needed. When you're ready, check the box to confirm you agree to share your information with the event organizer and click Submit session to event.
Submission confirmed
After you submit, you'll see a confirmation message showing your session was successfully submitted. From here, you can submit another session if the event allows multiple submissions per speaker, or head to your Speaker Dashboard to track your submission.
Check your email inbox. All communication from the event organizer will be sent to the email address you provided. If you don't check that inbox regularly, click "change it" in the confirmation message to update it.
Track your submission on the event dashboard
If you visit your Speaker Dashboard after submitting, you'll land on your Overview page. This is essentially your personal speaker hub where you can see all your upcoming sessions across all events, edit your details, check your inbox, and even discover new events. To manage everything related to a specific event, click on the event's name in the Upcoming Sessions window.
The event-specific dashboard has everything you need to manage your participation in the event:
- Track your submission status - See if your session is "In Evaluation", "Accepted", or "Declined". The Statistics section shows a breakdown of all your submissions for this event
- Edit your submission - If the organizer enabled editing, you can update your session details even after submitting. Click Manage your sessions to make changes
- View event information and files - The organizer may share important information, documents, or files here. Check the Information tab regularly for updates about the event
- Download social media banners - Once your session is accepted, use the Banners tab to download ready-made graphics to promote your session on social media
- Access feedback - After the event, you can view attendee feedback for your session in the Feedback tab. You can also collect feedback independently even if the event organizer doesn't set it up
- Read messages from the organizer - All communication from the event organizer appears in the Inbox tab, so you won't miss important updates
- Submit additional sessions - If the event allows multiple submissions per speaker, you can submit another session directly from this dashboard
Keep in mind that not all of these options may be available for every event — it depends on how the organizer has set things up.
If the event organizer enabled Agent mode, you can submit sessions on behalf of another speaker (useful for assistants, PR managers, or company representatives). Simply select Submit as someone else in the speaker section of the submission form and fill in their information. If this option isn't available and you need it, contact the event organizer to ask if they can enable it.