Raphael Koellner

Law & Regulation

Information & Communications Technology

Media & Information

Consumer Goods & Services

Microsoft Microsoft 365 Azure AWS Cloud law IT-Law IT.Law Microsoft Azure Microsoft Teams Microsoft Office365 Microsoft OneDrive Microsoft Flow Microsoft MVP Legal & Compliance Security & Compliance

Köln, North Rhine-Westphalia, Germany

Raphael Koellner

Microsoft Regional Director, MVP Office Apps and Services, Windows Insider MVP, Podcaster, Speaker

RAPHAEL KÖLLNER
Executive Consultant - Compliance Manager

Raphael Koellner combining the law and the information technology in particular the cloud computing. He worked for universities, Microsoft Germany (DX) and Microsoft Partner as consultant.

As an Executive Consultant for BDO Digital GmbH he works for huge international companies to migrate and implementate cloud solutions on a technical and a contract/law way.

Since 2019 Raphael Köllner is Microsoft Regional Director. He is the community guy, MVP for Office Server & Services, Windows 10 Insider MVP, MCT, Microsoft Student Partner Evangelist and become an attorney in Europe. He is the lead of the Office 365 Usergroup Germany, the Office 365 DACH, Leader of the Office 365 conference Germany, the SharePoint Saturday Cologne and one of 30 Windows 10 Top Insiders. Moreover he is member of the TEAMS Elite Team and the organizer of the TeamsCommunityDay. In this connection he leads the biggest Windows 10 Insider Community in Germany.

MVP: https://mvp.microsoft.com/en-us/mvp/Raphael%20%20Koellner-5000185

Microsoft Regional Director: https://rd.microsoft.com/en-us/raphael-koellner

Current sessions

Microsoft Power Platform - Compliance in advanced

If you are using the Power platform in your company, you will have a huge jump into your organization to empowering your employees to do more with these low code solution. But in connection to these you need Governance and more a deep view into Compliance. In these compliance challenge with Information protection, data privacy, Contracts, Data Forensic and Security you have to handle with. In this session you will learn how and how you begin and with licence is the best one for your. With 3 typical examples, the speaker shows you a lifecycle of Powerapps and Powerautomate and how to protect it.


Microsoft 365 an Schulen und der Datenschutz

In der Thematik des Datenschutzes und der Nutzung von Microsoft Cloud Diensten gibt es fast mehr Unsicherheit und Verwirrung als in den Corona Verordnungen. Es wird Zeit sich mit diesem Thema objektiv und detailliert auseinanderzusetzen und die Herausforderungen ganz konkret zu benennen. In dieser Session betrachten wir die Meinungen der Kulturministerien, der Landesdatenschutzbeauftragten und der Bundesbehörden.

Ebenfalls schauen wir uns konkrete Konfigurationsmöglichkeiten an und Möglichkeiten des Einsatzes für Schulen und Hochschulen. Dies auch zum Beispiel in Bayern und Baden-Württemberg in Begleitung der Landesdatenschutzbeauftragen gerade durchgeführt werden.

Neben dem Sachstand, einer möglichen Löschungsarchitektur und Konfiguration der Stadt Contoso betrachten wir auch die Beziehung des Aufwandträgers zur Schule und zur Landesregierung, sowie zu den minderjährigen Schülern und Eltern mittels Nutzungsbedingungen und Einwilligungen.


Microsoft Teams in a EDU to empowering your students

In the last years Microsoft invest a lot into their products for the EDU section. In this session we will learn best practise how to use Microsoft Teams in a school and highschool. With a lot of new tools and features only for the EDU sector you will see how a modern and secure education will go. Join this session to empowering your students!


Microsoft Teams education – empowering students

In this session Raphael Köllner will have a look into a high school solution in Europe to show how they are convicting the national authorities, the parents, and the students to use Microsoft Teams to go the next steps into a modern learning platform. He will demonstrate how Microsoft Teams is evolving the daily business of a school. Including new features at Microsoft Teams for education and SharePoint Online to gain the most impact to empower everyone.


Microsoft Teams – Working with External Users in a compliant way

One of the main features of Microsoft Teams is the option to work with Guests and Externals together in a modern way. In this session the speaker will share the best practices how to invite, handle, control and delete external Users in Microsoft Teams. We will have a look at the default options and 4 main use cases including External Identities, Conditional Access, MCAS and Sensitivity Labeling. Moreover he will introduce the new Teams Elite Manager to handle all of the External Guests in a high secure and compliant way to fulfill 90% of the worldwide requirements like GDPR. So join this session and learn more about the handling of Externals in Microsoft Teams and how you can protect your data.


Microsoft Information Protection – Unified Labeling for data protection and data privacy

Data protection and above all data security have been a frequently discussed or is a deadly topic in every company, not only since the basic data protection regulation. The requirements for a uniform solution with labels, encryption and monitoring are clear at first glance, but are often overlooked in detail. Microsoft is currently merging its solutions in the area of Microsoft 365 and is eliminating parallels. The goal is a solution that protects a company's data regardless of device, platform, data format and storage location. The speaker will present the latest developments of Microsoft Ignite and the roadmap. These are supported by own case studies and many practical experiences, so that questions are cordially welcome.


Microsoft Information Protection Developer's Guide

With the new Azure Information Protection´s rights management services it´s possible to add classification and labeling components in our applications. You can use two programming models C++ and C# Managed API. With this capabilities you can use these AIP services into your iOS, Android, Windows or Linux applications.
In this session you will learn the frist steps and the opportunities, what you can do with the MIP SDK to use these powerfull security tool.


Microsoft Compliance - von ISO Zertifizierungen und SOC

Microsoft als Clouddienstanbieter und Datenverarbeiter muss die Sicherheit der Systeme und Prozesse nachweisen und sich an internationale, sowie nationale Standards halten. Hierfür lässt Microsoft sich durch internationale Zertifizierer zertifizieren, damit die Kunden auf diesen Zertifizierungen Dritter bauen können. In diesem Vortrag bringt der Vortragende Licht ins Dunkel des Dschungels aus ISOs, SOCs und HIPAA Zertifizierungen und bringt diese ins Verhältnis zur DSGVO und dem IT Grundschutz.


Microsoft 365 - Hybrid Identity Deep Dive

In this session we will have a look deeper into the hybrid configuration of local Active Directory and Azure AD. Come with us deeper into secure and easy solutions in a hybrid way. This session is based on a 150k and a 60k international company to empowering their employees.


Microsoft 365 - Ein vertraglicher Deep Dive

Wer liest schon gerne Verträge und kennt die Struktur der verschiedenen Verträge, wenn man Microsoft 365 einsetzt? Kaum jemand!

Diesen Aufwand treffen in der Regel externe Berater, der eigene Einkauf oder die eigene Rechtsabteilung auch nur mit Widerwillen. In dieser Session bereitet der Sprecher in 60 Minuten das gesamte Konstrukt auf und erläutert an Hand von Beispielen, wie wichtig es ist, die Verträge zu kennen und zu verstehen. Er geht auf die Neuerungen der Microsoft Online Terms ein und aktuelle Diskussionen, wie die zum Thema Joint Controller. Am Ende beantwortet er Fragen und gibt Hinweise zum Umgang mit dem Vertragsbündel im Bereich Datenschutz, Compliance und dem Betriebsrat.


Microsoft 365 eine kritische Betrachtung aus Sicht des Betriebsrates und CIOs

Microsoft 365 enthält und bekommt immer mehr Funktionalitäten, die nicht nur eine ständige Microsoft Cloud Anbindung benötigen, sondern auch nicht immer gut dokumentiert sind. Um so wichtiger ist es als Betriebsrat und IT Verantwortlicher möglichst viele Informationen zu besitzen, um die richtigen Entscheidungen zu treffen. In dieser Session werden die Top 5 Herausforderungen von Verträgen über Microsoft Graph bis hin zur künstlichen Intelligenz angesprochen und Lösungen dargestellt.


Microsoft AI-Plattform – Eine praxisnahe Betrachung aus Sicht des Betriebsrates und des Datenschutz

Die Microsoft AI-Plattform bietet fast grenzenlose Möglichkeiten im unternehmensweitem Einsatz. Nicht nur Texte können in wenigen Sekunden analysiert werden, sondern auch Gesichter und Emotionen. Oft werden AI Funktionen ohne große Ankündigungen auch in Standardprodukte aufgenommen und in Kombination mit dem Microsoft Graph oder anderen Quellen wie LinkedIn ergeben sich erstaunliche Möglichkeiten. Bei der Einführung des Einsatzes dieser Technologien stellen sich jedoch nicht nur aus Datenschutzsicht, sondern auch aus Sicht des Betriebsrates erhebliche Fragen. Es werden die Top Herausforderungen dargestellt und praktische Lösungen dargestellt.


Information Protection, Security and Compliance in Microsoft Teams

In dieser Session präsentiert der Sprecher die Möglichkeiten von Informationen Protectoin, Security und Compliance mit Microsoft Teams. Neben einem Blueprint, also einer Basis-Konfiguration, präsentiert er die Erweiterung für Deutschland und wie in Einhaltung gesetzlicher Regelungen Microsoft Teams in regulierten Märkten eingesetzt werden kann.


Identity is the new Control panel

"Idenity is the new Control panel,... the new perimeter and ... the new security boundary" are announcements on Microsoft Ignite Tour.
We will have a deep dive into this topic through Microsoft products and 3rd Party Tools and all based on Azure AD. We will talk about Microsoft security solutions like ATP, Conditional Access and reallife solutions out of a consulting and lawyers life. At least we will talk about the future of an Identity and Security innovations for your Enterprise.


Identity is the new security

In this session the speaker talk about the modern Identity Management with Azure AD, local AD, hybrid solutions and SSO solutions. We speak about issues, solutions, 3rd Party Partner and how you can transform you identity Management to be more secure and compliant.


Hey man, where is my Excel? - Searching and finding in Microsoft Teams

When using Microsoft teams, it is increasingly difficult to find your own content, documents or even the right channel. In this interactive presentation we will talk about the challenges of searching and finding in Microsoft teams and in the end we will find our Excel.


GDPR - Using Microsoft Azure in a compliante way

In this session the speaker will talk about the structure and news around GDPR, e Privacy and the national implementations of the GDPR into national law. Moreover he speak about the core topics and core issues in combination with the EU Memberstates, the EU Commission and the concurrent legislation. In the following he explain the contract structure and the content of them in the relation to you and your customer. At least he will talk about what Microsoft do and what you have to do, to use Microsoft Azure in a compliant way for you and your customer. He will use a simple examples to explain the proceed. If you have any question, feel free to ask.


Empowering students with the use and the development of Mixed Reality

2 Years ago we startet to use Mixed Reality headset with students at school. We see the speed of learning with the default Apps like Galaxy Explorer or the beautiful view of Rome. Moreover they love to play Minecraft and create in their history class old Churches or the school in Minecraft.
But some of the students and teachers want more. They want to develop their own Applications. With this need we start with workshops to develop Mixed Reality games and applications with the students. It is and was an awesome experiance to see that they are so happy to see their own 3D Model alive on their desk. At least we use two HoloLens 1 to be more flexible and making great presentation with the new Applications and 3D Models on school parties and at science challenges.
It´s time to empowering your students with Mixed Reality at school!


Ey man, wo ist mein Excel? - Vom Suchen und Finden in Microsoft Teams

In der Nutzung von Microsoft Teams ist es immer schwerer eigene Inhalte, Dokumente oder auch nur den richtigen Kanal zu finden. In diesem interaktiven Vortrag sprechen wir über die Herausforderungen des Suchen und Finden in Microsoft Teams und am Ende finden wir auch unsere Excel.


From Windows Insider to a Developer - a fantastic journey

We have two Windows user, who use Windows daily at work and at home, as a example to write letters or to play XBOX Game on their Windows 10 PC while the girlsfriend is watching TV which is connected to the XBOX. Now these guys get the Superpower to have their own project. But for this project they need developer skills.

With the possibility we have in Windows Dev and especially with dotnet core it will be easily possible to upgrade deep dive Windows Users to Windows Developer. This can be a XBOX Gamer who started to build own maps or other components now we have the chance to show them how to extend or build their own easy games.

The other Insider who is on the way to become a Developer is the System Admin who build own scripts for


Datensicherheit und Datenkennzeichnung mit AI

Im Rahmen dieser Session werden wir über Datenschutz, Compliance und in der technischen Hauptlösung über Microsoft Information Protection als Enterprise Lösung mit Microsoft 365 sprechen. Der Schwerpunkt liegt in dem Punkt der automatisierten Klassifizierung und Verschlüsselung von Dateien, Groups und SharePoint Sites.
Wir werden über die Neuerungen von der Ignite 2019 sprechen, auf der Raphael Köllner als Experte und Sprecher in dieser Thematik unterwegs gewesen ist. Darüber hinaus werden wir über die Roadmap sprechen und exklusiv über die neuen Funktionen des AIP zur Kennzeichnung von Cloud- und OnPremise-Daten.


Empowering students for their future

In this session we share best practices for empowering students in their daily life. The speaker, Raphael, works with students as a pro bono teacher at a school and a university and helps to transform the schools into modern learning platforms. He uses: Microsoft Office 365, Windows 10 Education, Visual Studio, Minecraft, and Microsoft Azure. See what Raphael does to promote and work with students to give them a good opportunity for their future


Compliance to Go - Survival Guide for a mobile secure workplace for confidential data

In daily business people work with confidential information on their huge and heavy devices. But from now on we got handy methods, we can use labeling and encrypted data with Office Apps like Word and Microsoft Teams. The modern secure workplace evolves into a new mobile area.
However, when technology changes, the sensitivity of the user in dealing with secret data must also change. We have to talk about mobile work with confidential information. It´s a technical and cultural thing. You don´t have to make phone calls or edit confidential data in public, when other people can hear and watch your device.
The attendee will learn more about the technical options, but also about the cultural and risk management for people, who work with confidential information.
Don´t be confused - be secure!


Compliance and Microsoft Teams

Compliance is one of the biggest topics, which includes Governance, Security, data privacy, Adoption, all the rules from national to international and the company rules. Together we will have a view out of the daily work with Microsoft Teams and a deeper view into the Compliance Manager Role in Connection to Microsoft Teams. It´s more than tools and processes, it´s a creative, interdisciplinary and communicative topic. You have to deal with C-Levels and also with IT, Legal and the default users in our company.


Automatic classification of files with Microsoft Azure

In these times it becomes more and more important to automatically classify, label and encrypt data. In recent weeks, more and more AI and AI controlled options have been developed and become available. So one starts to train trainable classifiers and even classify data based on its context. Especially the recognition of personal data becomes more and more important, which then automatically causes certain consequences.
Join us in the world of machine learning, artificial intelligence and data classification.


Azure Information Protection - Rollout, Adoption and best practise

With the GDPR and the requirement of more security with our company data, we will talk about Azure Information Protection, RMS and the new AIP Scanner in Reallife Szenarios. We talk about issues you don´t know before Rollout and about a usage from Windows 7 to Windows 10 and with different tenants. Come with the speaker into a secure collaboration solution based von Microsoft 365.


10 Yammer mistakes to white Cooperate Communication

If your company uses Yammer or is considering using it, then this session is for you. The speaker will show the most common mistakes when using Yammer as a cooperate communication tool and how to avoid them. Based on best practice experiences over years, participants will learn what they should do and what successful methods of use already look like.

After the session the attendees know how to avoid mistakes and how to successfully use Yammer as a cooperate communication tool with a new architecture to break down the silos.


Alle 11 Minuten verliebt sich ein ITler in Microsoft Teams

Im Rahmen dieser Session stellen wir euch verschiedenste Möglichkeiten vor sich in Microsoft Teams zu verlieben. Sei es der schnelle Chat oder auch nur die Freude am Meeting oder die einfache Administration? Verliebt oder nicht, dass klären wir in dieser Session.


SharePoint – Secure Collaboration Plattform for high confidential data

In order to comply with compliance regulations or legal requirements such as the law for the protection of business secrets, secure platforms for internal and external collaboration must be created. This is possible within the framework of Microsoft 365 E3-E5 and its product portfolio with SharePoint Online/SharePoint Hybrid/SharePoint. In this session, various concepts and possibilities will be presented and demonstrated to create a platform for collaboration from SharePoint for critical data covered by trade secrets.


SharePoint – Secure Collaboration Plattform for high confidential data

In Erfüllung von Compliance Regeln oder auch gesetzlichen Anforderungen wie dem Gesetz zum Schutz von Geschäftsgeheimnissen müssen sichere Plattformen für die Zusammenarbeit geschaffen werden. Dies ist im Rahmen von Microsoft 365 E3-E5 und dessen Produktportfolio mit dem SharePoint Online möglich. In dieser Session werden verschiedene Konzepte und Möglichkeiten vorgestellt und demonstriert aus dem SharePoint eine Plattform der Zusammenarbeit für kritische und vom Geschäftsgeheimnis umfasste Daten zu schaffen.


Microsoft Cloud Deutschland - German Data Shelter?

In this session we will speak about the Microsoft Cloud hosted in Germany and all their specific Features in law and technical topics. Moreover we will speak about the first year with this Cloud and the Roadmap. Furthermore we will have a look at the Reform of the data protection rules in the EU.

At least we will have a discussion about the decision to use the MCD or the european Cloud for a contoso Company as a example of an attendee Company.


Microsoft Information Protection – Unified Labeling for data protection and data privacy

Data protection and above all data security have been frequently discussed or is a deadly topic in every company, not only since the basic data protection regulation. The requirements for a uniform solution with labels, encryption and monitoring are clear at first glance, but are often overlooked in detail. Microsoft is currently merging its solutions in the area of Microsoft 365 and is eliminating parallels. The goal is a solution that protects a company's data regardless of device, platform, data format and storage location. The speaker will present the latest developments of Microsoft Ignite and the roadmap. These are supported by own case studies and many practical experiences, so that questions are cordially welcome.


Be a Security Superhero - Telemetry in Office 365

It is all about the data. In the last 12 months we had a lot of discussions partly subjective about Telemetry/Diagonstic data in Office 365. In this session the speaker presents what happened and what an administrator can do currently to see, analyze and configure the telemetry of Office 365. Moreover it´s also important what Telemetry is, which variants we have and why there are these ones. In this connection you will learn the European legal impact for the Developer and the User of the product.

Especially you will learn the different ways to configure Office 365 Pro Plus in different deployment scenarios. In the next step we will have a deep dive into data transfer, content analysis and telemetry with Office 365 Pro Plus. Moreover, you will learn more about the changes after the working paper for the Dutch Justice Ministry in April 2019 like a new query for users, new GPOs, Registry options and how the documentation has changed. At the end you will have a compliant, secure and data privacy configuration for Office 365 Pro Plus.


A deep dive into managing Microsoft Teams

In dieser Session erhalten die Zuhörer einen tieferen Einblick in die Verwaltung von Microsoft Teams und die neusten Informationen von der Ignite 2019. Nach einem Überblick geht der Sprecher tief in die Neuerungen ein und gibt auch Ideen, sowie Beispiele innovativer Möglichkeiten Teams zu verwalten. Im Ende wird er ein Ausblick in die Zukunft und eine Komplettlösung präsentieren gegeben.


A mobile secure workplace for lawyers and other persons with confidential information

In daily business people work with confidential information on their huge and heavy devices. But from now on we got handy methods, we can use labeling and encrypted data with Office Apps like Word and Microsoft Teams. The modern secure workplace evolves into a new mobile area.

However, when technology changes, the sensitivity of the user in dealing with secret data must also change. We have to talk about mobile work with confidential information. It´s a technical and cultural thing. You don´t have to make phone calls or edit confidential data in public, when other people can hear and watch your device.

The attendee will learn more about the technical options, but also about the cultural and risk management for people, who work with confidential information.
Don´t be confused - be secure!


Microsoft Information Protection – Unified Labeling for data protection and data privacy

Data protection and above all data security have been frequently discussed or is a deadly topic in every company, not only since the basic data protection regulation. The requirements for a uniform solution with labels, encryption and monitoring are clear at first glance, but are often overlooked in detail. Microsoft is currently merging its solutions in the area of Microsoft 365 and is eliminating parallels. The goal is a solution that protects a company's data regardless of device, platform, data format and storage location. The speaker will present the latest developments of Microsoft Ignite and the roadmap. These are supported by own case studies and many practical experiences, so that questions are cordially welcome.


Microsoft Cloud App Security between data protection and works council

MCAS is the security tool to control and the compoent of Microsofts Cloud Security stack. It helps you to take full Advantage of the promise of Cloud applications. Moreover MCAS Can help you to uncover shadow IT and assess Risk. At least it helps you be more compliance and be comply with data protection requirements. But the tool is a subject to co-determination and need a data privacy officer approval. Between all of these interests a balance must be struck.


Data security and Data labeling - Azure Information Protection

As a part of this session we will speak about data protection, compliance and in the main technical solution about Azure Information Protection as an Enterprise solution with Office 365. Moreover we will speak about the Roadmap and exclusive about new features of the AIP to label Cloud and OnPremise data.


Kaizala Pro a simple and secure chat app for work

In this session you will learn why Kaizala Pro is your unique communication tool. In this connection the speaker will talk about how kaizala can transform various industries and how kaizala is integrated into the existing system of Microsoft 365.

Moreover we will have a look deeper into the management portal, the Kaizala Apps on Android, iOS and the WebApp. In this connection you will learn how Kaizala groups will work, understand Action cards, surveys and the reporting.

In the next part the speaker talk about security and compliance in combination with GDPR and how Kaizala works with Office 365. One of the main parts is also the combination with Microsoft Teams.

In the last part you will learn more about the programmable platform with support for web hooks, connectors, Open APIs and Microsoft Flow integration.


Datawarehouse and Data privacy at Microsoft Azure

Big Data is no longer a rarity today. Large amounts of data are collected and are now to be used for extensive evaluations. Data protection requirements must be observed from the time it is created, stored, evaluated and deleted. In this webinar I will go into the requirements, show some processes and explain a possible architecture in Microsoft Azure.


SharePoint Online - Secure and Compliant Storage

The modern workplace from the cloud should cover as many scenarios as possible. These scenarios include the replacement storage of documents, secure and unchangeable storage and monitoring of the environment. In this session we will discuss the usual requirements and go into a possible solution concept.

DSGVO, RESI Scan, GobD