Session statuses explained

A quick overview of the statuses you can assign to sessions submitted for your event

Submitted sessions can have five different statuses, all of which are visible on the Sessions page:

  • Accepted - session has been accepted and will be a part of your event
  • Accept Queue - no predefined purpose; see below
  • Nominated - session has been submitted and is currently undergoing evaluation
  • Decline Queue - no predefined purpose; see below
  • Declined - session has been declined and won't be a part of your event

Accept Queue can be used for anything you might find it suitable for. For example, you can use it for sessions that are on a waiting list (your event's schedule is full, but you want to keep a few sessions in reserve), for sessions that seem like a good fit but require additional checks or updates of some kind, and similar. Consider contacting the speaker directly to inform them about their session status being set to Accept Queue.

Decline Queue can also be used for any purpose you might need it for. For example, you can use it for sessions that you're likely to decline but would like to keep as a potential backup in case something goes wrong with your accepted sessions. Consider contacting the speaker directly to inform them about their session status being set to Decline Queue.

Sessionize won't automatically inform your speakers of any changes to their session status. This is so that you have an opportunity to change your mind as many times as necessary and fine-tune your final acceptance list until you're completely satisfied with the end result. Until you inform them, they will see their session status as In Evaluation. To find out how to inform the speakers about your decision, please read this article: Informing and confirming logic explained.

 

There are two more statuses a session can have that aren't manually selectable but rather a result of your actions:

  • Accepted + speaker informed - session has been accepted, and the speaker was informed
  • Declined + speaker informed - session has been declined, and the speaker was informed

Accepted + speaker informed and Declined + speaker informed statuses can't be changed when viewing sessions on the Sessions page, but you can alter them when viewing or editing a singular session whose status you want to change. To find out more about it, please read the following article: Accepting a previously declined session.

 

_Embed Adding feedback to declined sessions

Adding feedback to declined sessions Before informing your speakers about their s

Adding feedback to declined sessions

Before informing your speakers about their session being declined, you have the option to explain such a decision. Your feedback will be added to the decline message and, in most cases, greatly appreciated by the speaker.

To add a decline reason/feedback, simply open the session you decided to decline and enter your feedback into the Decline reason/feedback box. The text is saved and included with the decline message automatically.

Changing session statuses in bulk

For events with a large number of sessions, changing the session statuses in bulk could come in handy. Look for the appropriate button on the top of the session status menu, as shown in the animation above.

If you already informed a speaker about the status of their session, that session's status cannot be changed in bulk, only individually. This is to avoid accidental session status changes.

 

Accepting a previously declined session

Accepting a previously declined session

Regardless of the reason, changing your mind about a particular session isn't unu

Regardless of the reason, changing your mind about a particular session isn't unusual. If it happens after you have already informed the speaker about their session being declined (or accepted), you can still change the session's status.

Changing the session's status

Changing the status of a session which was previously declined, and the speaker was informed about it, isn't possible directly from the session list on the Sessions page. 

What you have to do is access the session whose status you want to change by clicking on its name, as shown on the animation above. Then you can change the session's status from the dropdown menu at the top of the page.

After changing the status of a session, you or a team member should talk to the speaker about the change directly. There's no automatic notification; a human touch is needed due to the delicacy of the session status change. 

 

Resetting a session

After changing a session's status, you have to reset the session to remove our warning message and restore the ability to inform the speaker about the new status assigned to their session.

This is done by visiting the Sessions page, opening the desired session, and clicking the Reset button. The Reset button is visible only for sessions whose status has been changed and only if you reloaded the page or viewed the session after the status change.

Declining a previously accepted session

Everything mentioned in this article works for declining a previously accepted session in the same way. However, that's an even more sensitive issue than accepting a previously declined session, so take extra care to contact the speaker and talk to him about the change.

 

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